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Are you trying to make the most of your Agile process? Knowing the purpose, the when and how to use Sprint Review’s vs Sprint Plannings is key for successful project delivery.

Many teams struggle with understanding the difference between these two meetings, what each one entails, and who should run them. In this article we’ll discuss both topics in detail so that you can get a better understanding of when and why they are used as well as best practices for running successful meetings. So let’s dive into sprint review vs sprint planning!

Table of Contents:

Sprint Planning

Sprint Planning is a meeting held at the beginning of each sprint, usually lasting two to four hours. It’s an important part of most Agile methodologies and mandatory in Scrum. The Sprint Planning helps teams stay on track and focused on their goals. During this meeting, team members discuss the tasks that need to be completed during the upcoming Sprint, potentially assign responsibilities for those tasks, and estimate how much time should be allocated for each task.

What is Sprint Planning?

Sprint Planning is a collaborative effort between team members in which they plan out what needs to be done in the upcoming Sprint. This includes discussing which tasks are necessary for completion as well as who could assume responsibility for completing them. The goal of Sprint Planning is to ensure that everyone understands what needs to be done and when it needs to be completed by so that all team members can work together efficiently towards achieving their common goal.

The purpose of Sprint Planning

Sprint Planning allows teams to remain organized and focused on their objectives throughout the duration of a project or initiative. By having clear expectations set from the start, teams can avoid any confusion or miscommunication down the line which could lead to delays or other issues with progress. Additionally, these meetings also provide an opportunity for team members to get creative with problem solving strategies as well as brainstorm new ideas related to product development or process improvement initiatives.

Should I do a Sprint Review and a Sprint Planning on the same day?

No, Sprint Reviews and planning should not be done on the same day. Sprint Reviews are used to assess progress against goals and identify areas for improvement. Sprint Reviews occur near the end of the current Sprint and are used to assess progress of the current Sprint.

Sprint Planning occurs at the beginning of a new Sprint. Feedback from the Sprint Review can be taken into Sprint Planning where the team can work to determine how best to address any issues identified in the Review and set new objectives for the Sprint.

Key Takeaway: Sprint Planning meetings are essential for staying organized and focused on a project’s objectives. Preparing for these meetings involves discussing tasks, assigning responsibilities, and allocating time accordingly. Additionally, it provides an opportunity to get creative with problem solving strategies and brainstorm new ideas.

Sprint Review

What is a Sprint Review?

A sprint review is an important part of the Agile methodology and mandatory in the Scrum Framework. The Sprint Review allows teams to evaluate their progress and make adjustments. It’s held at the end of each Sprint (or iteration) and involves stakeholders, developers, testers, product owners and other Scrum team members. During this meeting, the team reviews what was accomplished, progress towards the Product Goal, as well as any issues that arose. Based on this, the group collaborates on what to do next. The Product Backlog may also be adjusted to meet new opportunities.

Purpose of a Sprint Review:

The main purpose of a Sprint Review is that it provides visibility into project progress and creates transparency around the overall product journey . Additionally, it gives everyone involved in the project an opportunity to provide feedback on how things are going, offer suggestions for improvement and discuss next product features. Customer feedback, product usage, budget reviews can also be raised and discussed.

How to Prepare for a Sprint Review:

In order to get the most out of your sprint review meetings, it is important to plan ahead and prepare accordingly.

  • Start by gathering all relevant documents such as user stories or tasks completed during previous iterations
  • Collate any notes from previous meetings or discussions about upcoming work items or features planned for future releases.
  • Create an agenda outlining topics you want covered during your meeting such as reviewing past accomplishments or discussing potential roadblocks before moving forward with new tasks/features etc.
  • Plan the demo of completed product features and ensure these are ready to go
  • Finally, have someone take notes during your meeting so there is a record available afterwards if needed when making decisions about next steps in the development process.
Key Takeaway: A sprint review is a key Agile meeting that provides visibility into project progress and allows stakeholders to give feedback on how things are going. Preparing ahead of time with documents, agenda items and notes will help ensure the most successful outcomes from these meetings.

Differences Between the Two Meetings

The objectives of a Sprint Review and Sprint Planning meeting are quite different. A Sprint Review is designed to assess the progress of the current ending sprint, while a Sprint Planning meeting focuses on planning for the current new Sprint.

Participants in each meeting also vary. The participants in a Sprint Review typically include the Scrum Master, Product Owner, Development Team members, stakeholders and other interested parties. On the other hand, those attending a Sprint Planning session usually consist of only the Scrum Master, Product Owner, Development Team members and supporting Subject Matter Experts (SME’s)

The duration of each meeting can also differ significantly depending on how much work has been completed during that particular sprint or what needs to be planned for future sprints. Generally speaking though, most organizations allocate two hours for both meetings combined – one hour for review and one hour for planning – although this may change depending on specific circumstances or project requirements.

Overall, it is important to understand that these two meetings serve very different purposes within an Agile framework. Understanding their differences will help ensure successful outcomes from both sessions and overall project success.

Who Runs Each Meeting?

Usually the Product Owner runs both the Sprint Planning and Sprint Review. However the Scrum Master can also facilitate if requested. The facilitator of a Sprint Review and planning meeting is responsible for setting the agenda, ensuring that all participants are heard, and keeping the conversation on track. The facilitator should also be prepared to answer questions about Agile methodology and provide guidance when needed.

Roles and Responsibilities of the Facilitator: The facilitator should have an understanding of Agile principles, processes, and tools in order to guide conversations during the meetings. They should also be able to identify potential risks or issues that could arise during a sprint review or planning session. Additionally, they should ensure that everyone has an opportunity to participate in the discussion by encouraging participation from all team members.

Roles and Responsibilities of Participants: All participants in a Sprint Review or Sprint Planning meeting must come prepared with their own ideas and opinions as well as any relevant data points they may have collected since the last meeting. Each participant should also be aware of their individual roles within the project so they can contribute effectively during discussions. Furthermore, it’s important for each person to stay focused on tasks at hand while providing constructive feedback throughout both meetings.

Key Takeaway: The facilitator of a sprint review and planning meeting should have an understanding of Agile principles, processes, and tools. Participants must come prepared with ideas, opinions, data points, roles & responsibilities and provide constructive feedback throughout both meetings.

Best Practices for Successful Meetings

Having successful meetings is essential for any organization to achieve its goals. It is important to set clear expectations and goals, establish ground rules for participation, and create an open environment for discussion in order to ensure a productive meeting.

Setting Clear Expectations and Goals: Before the meeting begins, it is important that all participants understand what will be discussed during the meeting. This can be done by setting clear expectations and goals prior to the start of the meeting. By having everyone on the same page about what needs to be accomplished during the session, it allows participants to focus their attention on those topics instead of getting sidetracked with unrelated conversations or tasks. Additionally, this helps keep everyone organized as they work towards achieving their desired outcomes from the meeting.

Establishing Ground Rules for Participation: Establishing ground rules before a meeting starts helps ensure that all voices are heard equally throughout discussions without anyone feeling like they are being left out or ignored. These ground rules should include guidelines such as no interruptions while someone else is speaking, no personal attacks or insults against other members of the group, and allowing each person time to express their opinion without interruption from others in attendance. Having these established ahead of time ensures that everyone feels comfortable participating in conversations which leads to more productive meetings overall.

Creating an Open Environment for Discussion: Creating an open environment where people feel comfortable expressing themselves freely encourages collaboration among team members which leads to better decision making overall within a group setting. Allowing different perspectives into conversations also gives teams new ideas which could potentially help them reach their desired outcome faster than if only one point-of-view was considered when discussing topics at hand during meetings.

By following these best practices when preparing for successful meetings, organizations can ensure that they have productive sessions with meaningful results every time they come together as a team. Proper preparation and adherence to the guidelines outlined above will help teams reach their desired outcomes more efficiently and effectively.

Key Takeaway: Successful meetings require clear expectations and goals, ground rules for participation, and an open environment for discussion to ensure productivity.

Conclusion

In conclusion, the Sprint Review and Sprint Planning are two important meetings that are critical in order to ensure the success of an agile project. The Sprint Review is a meeting where stakeholders discuss what has been completed during the current iteration while the Sprint Planning session is used to plan out tasks for upcoming iterations. There are some key differences between these two meetings, such as who runs each meeting and what topics are discussed at each one. By understanding these differences and following best practices for successful meetings, teams can make sure their projects run smoothly and efficiently. Ultimately, having a clear understanding of how both the Sprint Review vs Sprint Planning works will help teams reach their goals faster and more effectively.

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Further Agile Scrum Training

 Online Professional Scrum Master Training I (PSMI)

 Online Professional Scrum Master Training II (PSMII)

 Online Professional Scrum Product Owner (PSPO)

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 Applying Professional Scrum (APS)