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Kanban is a popular method of agile project management that can be used to improve the efficiency and productivity of professional projects. It has become increasingly common in IT, financial, Fintech and Wealthtech organizations as it offers many benefits over traditional methods like Scrum. But what exactly is Kanban? How does it work? What are the advantages and disadvantages associated with using this system for professional projects? In this blog post we will explore these questions to help you decide if Kanban is right for your organization or team.

Table of Contents:

What is Kanban?

Kanban is a visual project management system that helps teams manage their workflow and prioritize tasks. It was originally developed by Toyota in the 1940s to improve production efficiency, but has since been adapted for use in software development and other professional projects.

Definition of Kanban: Kanban is an agile methodology that uses cards or boards to visualize workflows, track progress, and identify bottlenecks. The goal of using Kanban is to increase productivity and flow by limiting the amount of work-in-progress (WIP) at any given time. This allows teams to focus on completing tasks rather than starting new ones before they’re finished with existing ones.

History of Kanban: The concept behind Kanban originated from Japanese industrial engineer Taiichi Ohno who developed it as part of his “Just In Time” manufacturing process at Toyota in the 1940s. Since then, it has become popular among software developers as well as other professionals looking for ways to streamline their processes and maximize efficiency.

One major benefit of using kanban is increased visibility into project progress which can help keep everyone on task and ensure deadlines are met without delays or confusion about what needs to be done next. Additionally, because kanbans limit WIP they can also help reduce costs associated with managing multiple projects simultaneously while improving communication between team members working on different parts of a single project. Finally, due to the lack of rigid rules governing how one should use kanbans, they provide flexibility when dealing with changing requirements or unexpected problems during a project’s lifecycle.

Kanban is an effective tool for improving productivity, workflow and collaboration. By understanding the basics of Kanban, you can begin to leverage its power to maximize efficiency and optimize your processes. Now let’s take a look at how it works.

Key Takeaway: Kanban is an agile methodology that helps teams manage their workflow and prioritize tasks, improving visibility, communication and flexibility. Benefits include: – Increased visibility into project progress – Limiting work in progress (WIP) to focus on completing tasks – Reduced costs associated with managing multiple projects simultaneously

How Does Kanban Work?

It works by visually representing tasks and progress with boards, cards, and columns. The boards are used to visualize tasks and progress while the cards represent individual tasks or items within a project. WIP (Work In Progress) limits are established to ensure that teams don’t take on too much work at once and can focus on completing tasks before taking on new ones.

Overview of the Processes Involved in Kanban: Kanban provides an organized way for teams to track their projects from start to finish. By using kanban boards, team members can easily see what needs to be done, who is responsible for it, when it should be completed by, and its current status in the workflow process. This allows everyone involved in the project to stay up-to-date with any changes or updates as they occur throughout each stage of development.

Visualizing Workflow with Kanban Boards: A kanban board consists of several columns which represent different stages in a workflow such as “To Do”, “In Progress”, “Done” etc.. Each column contains one or more cards which represent individual tasks within a project. As each task progresses through its respective stage in the workflow process it moves across the board until all necessary steps have been completed successfully and marked as ‘done’ by all relevant parties involved in its completion.

To help keep things running smoothly during large projects where multiple people may be working on various parts simultaneously, WIP (Work In Progress) limits are set for each column on a kanban board so that only a certain number of cards can exist within them at any given time. This ensures no one person becomes overloaded with too many open tasks at once while also allowing other team members enough space to add new items into their own queues without having them get blocked due to lack of available resources elsewhere downstream from them.

Kanban is a powerful tool for managing projects that allows teams to visualize workflow, set limits on work-in-progress and streamline processes. By understanding the process of how Kanban works, teams can take advantage of its benefits and improve project delivery. Let’s explore further the advantages of using Kanban for professional projects.

Key Takeaway: Kanban is a visual project management system that helps teams manage their workflows by using boards, cards and columns to represent tasks and progress. WIP limits ensure no one person gets overloaded while allowing other team members enough space to add new items. Key takeaways: – Visualize tasks & progress – Set WIP limits – Monitor changes & updates

Advantages of Using Kanban for Professional Projects

Kanban is a popular project management methodology that has become increasingly popular in the professional world. It provides teams with increased visibility and transparency into their projects, allowing them to identify potential problems quickly and make adjustments accordingly. This makes it an ideal choice for IT professionals, quant professionals, financial IT experts, FinTech companies, and WealthTech firms looking to maximize efficiency and productivity in their project delivery.

One of the main advantages of using Kanban for professional projects is its ability to increase visibility and transparency into project management processes. By utilizing visual boards such as Trello or Jira, teams can easily track progress on tasks at any given time. Additionally, they can set up alerts when tasks are overdue or require additional attention from team members. This allows teams to stay on top of their workflows while ensuring deadlines are met without sacrificing quality or accuracy.

Another advantage of using Kanban for professional projects is improved collaboration between teams. With clear task definitions outlined on visual boards such as Trello or Jira, team members can easily see what needs to be done by whom and when it needs to be completed by. Furthermore, this allows managers to assign tasks more efficiently based on individual skill sets within the team which helps ensure successful completion of each task in a timely manner with minimal errors or delays due to miscommunication among team members.

Finally, Kanban offers increased efficiency and productivity in project delivery thanks largely due to its ability to identify bottlenecks quickly within a workflow process. This allows teams to address these issues before they become major roadblocks further down the line, resulting in fewer costly delays later on during development cycles. As such, it is becoming increasingly popular amongst IT professionals who need quick turnaround times without compromising quality standards throughout all stages of development cycle from design through deployment.

When used correctly, Kanban can be a powerful tool for increasing visibility and transparency in project management, improving collaboration between teams, and ultimately leading to greater efficiency and productivity. Let’s now take a look at the disadvantages of using Kanban for professional projects.

Key Takeaway: Kanban offers increased visibility, transparency, collaboration and efficiency in project delivery. Benefits include: improved task tracking, better assignment of tasks based on individual skill sets, quicker identification of bottlenecks and faster turnaround times.

Disadvantages of Using Kanban for Professional Projects

However, there are some potential drawbacks to using Kanban for professional projects.

Difficulty Establishing Clear Priorities for Tasks: One of the main challenges with Kanban is that it does not provide any guidance on how tasks should be prioritized. This means that teams may struggle to decide which tasks need to be completed first or which ones require more attention than others. As a result, teams may end up wasting time and resources on tasks that don’t have the highest priority or importance.

Risk of Overloading Team Members with Too Many Tasks: Another potential issue with using Kanban is that team members may become overloaded if they are assigned too many tasks at once. This can lead to delays in project completion as well as decreased morale among team members who feel overwhelmed by their workloads.

Lack of Structure and Rigid Processes May Lead To Unnecessary Delays: Finally, because Kanban does not provide any structure or rigid processes, it can sometimes lead to unnecessary delays in project completion due to lack of clarity around expectations and timelines for each task or activity involved in the project.

Key Takeaway: Kanban can be beneficial for teams, but it may also lead to difficulties such as unclear task priorities, overloaded team members and lack of structure which could cause delays.

FAQs in Relation to What is Kanban

What Kanban means?

Kanban is a system for managing and visualizing workflows. It uses cards, boards, and columns to help teams visualize their tasks and prioritize them in order of importance. The main goal of Kanban is to reduce waste by limiting the amount of work in progress at any given time. This helps teams focus on completing tasks quickly while maintaining quality standards. Additionally, it encourages collaboration between team members as they can easily see what others are working on. By implementing Kanban, teams can become more agile and efficient when tackling projects or challenges.

What is Kanban and how does it work?

Kanban is a visual system used to manage and improve workflow. It is based on the principles of just-in-time production, which was developed by Toyota in the 1940s. Kanban helps teams visualize their work, limit work in progress (WIP), and optimize flow through the process. The main components of Kanban are: cards, columns or swimlanes, limits for WIP and explicit policies for how tasks move from one state to another. Cards represent individual tasks that can be moved between columns as they progress towards completion. Columns are used to group related tasks together into stages of a workflow such as “To Do”, “In Progress” and “Done”. Limits for WIP help ensure that only an appropriate amount of work is taken on at any given time so that it can be completed quickly with high quality results. Finally, explicit policies define how tasks should move from one column to another depending on their current status and who is responsible for completing them next.

What are the 6 rules of Kanban?

1. Visualize the workflow: Use Kanban boards to visualize the workflow of tasks and their progress from start to finish.

2. Limit Work in Progress (WIP): Set limits on how many tasks can be worked on at once, so that no one is overwhelmed with too much work.

3. Manage Flow: Prioritize tasks based on importance and urgency, and adjust WIP limits as needed for optimal flow of work through the system.

4. Make Process Policies Explicit: Establish rules for how tasks should move through the system, such as who can approve them or what steps must be taken before they are completed.

5. Improve Collaboratively & Evolve Experimentally: Encourage collaboration between team members to improve processes over time by experimenting with different approaches and measuring results objectively using data-driven metrics like cycle times or throughput rates..

6. Respect People & Individuals: Treat each individual’s contribution as valuable, recognize their efforts, and foster an environment where everyone feels respected and empowered to do their best work without fear of failure or criticism from others

Is Kanban lean or agile?

Kanban is a type of agile methodology. It focuses on visualizing the workflow and limiting work in progress, which helps teams prioritize tasks and increase efficiency. Kanban does not prescribe specific roles or processes like Scrum does, but it can be used to supplement an existing agile framework. By helping teams focus on continuous improvement, Kanban encourages collaboration and adaptability that are key principles of agile development.


In conclusion, Kanban is a great tool for professional projects that require agility and flexibility. It can help teams become more organized and efficient by providing them with visual cues to prioritize tasks. While there are some disadvantages of using Kanban such as the lack of structure and accountability, these can be overcome with proper training and implementation. With its ability to provide clarity on what needs to be done when, kanban can be an invaluable asset in any project management system.

Are you looking for solutions to help improve the way your teams work together and deliver results? Look no further than Kanban. By implementing a Kanban system, you can establish an agile workflow that helps optimize team performance, collaboration and efficiency. With our expertise in Agile Training, Consulting and Programme Delivery we are confident that we can provide tailored solutions to fit your needs and get the most out of your project turnaround! Contact us today for more information on how Fractal Systems Ltd can make it happen.

Further Agile Scrum Training

 Online Professional Scrum Master Training I (PSMI)

 Online Professional Scrum Master Training II (PSMII)

 Online Professional Scrum Product Owner (PSPO)

 Professional Scrum Product Owner Advanced (PSPO-A)

 Applying Professional Scrum (APS)

Further Reading!

Scrum VS Kanban

Different Types of Agile Methods